Using Email DateSent meta tag for Outlook

FORTUETA · 2006-11-18 14:02

Hello form Spain:

Great program you have done!!!!!!!!!!!!!!!

I´m interested on renaming my outlook message files (I paste my outlook mensagges as *.msg files).

I have tried to use your program to rename my emails. When I paste my mensagge i have:

great program you have done.msg

(imagine that I have recieved this email on 2006-03-01 at 9:55:21)

I would like to rename my file to:

2006-03-01 9:55:21. great program you have done.msg

I have found a rule that uses metatag info :Email_DateSent but it doesn´t work
What is the problem? The rule don´t works with *.msg files?

Thank you

den4b · 2006-11-18 14:59

Hi there!

I believe that Outlook didn't export your messages in the standard mail format, defined by RFC 822. Open them with a notepad, or another text editor, it must look like the example below. If Outlook infact did not produce the exported mails in the standard format, try exploring different ways of exporting, because Outlook should have an option to use the standard format. With the correct mail format, you can use :Email_DateSent: meta tag in the Insert rule to insert the date when the mail was sent. You can customize the date format in the Settings, in the main menu.

Sample email message:

Received: from hawk.prod.itd.earthlink.net (hawk.prod.itd.earthlink.net [207.217.120.22])
by no2.superb.net (8.11.1/8.11.1) with ESMTP id f22K5xv12202
for <gboyd@expita.com>; Fri, 2 Mar 2001 15:05:59 -0500 (EST)
Received: from pacer2 (hsa184.pool015.at101.earthlink.net [216.249.86.184])
by hawk.prod.itd.earthlink.net (EL-8_9_3_3/8.9.3) with SMTP id MAA14914
for <gboyd@expita.com>; Fri, 2 Mar 2001 12:05:58 -0800 (PST)
Message-ID: <001301c0a353$feb287e0$a64cfea9@pacer2>
Reply-To: "Somebody" <somereplyaddr@somplace.xxx>
From: "Somebody" <somebodyyyyyy@somplace.xxx>
To: <somereplyaddr@somplace.xxx>
Subject: Test message
Date: Fri, 2 Mar 2001 12:04:31 -0800
Organization: SomeOrganiztion
X-Priority: 3
X-MSMail-Priority: Normal
X-Mailer: Microsoft Outlook Express 5.00.2919.6600
X-MimeOLE: Produced By Microsoft MimeOLE V5.00.2919.6600
Status: RO
Some text here, some text here, some text here, some text here.
More text here, some text here, some text here, some text here.
More text here, some text here, some text here, some text here.
....

FORTUETA · 2006-11-30 09:27

Ty for your quick answer!!!

I have been working with your advice.

I have find a program that exports email in *.eml format and it works.

The problem is that i wolud like to use *msg files (I use Outlook to make email) (Outlook express uses eml files and Outlook 2000 uses *.msg files)

Do you know if is posible to export email like *msg files with RFC 822 format?

TY

Fermin

den4b · 2006-11-30 13:59

First of all, there are tools exist that can export Outlook mails in standard format, for example:
* Free Outlook Express Extractor 1.0 (freeware)
* Outport 1.1.25 (freeware)

Another thing: I'm fairly sure that there is an option in Outlook 2000 to export mails in the standard format (the extension does not necessarily have to be "eml"). I don't have Outlook, so can't help you in finding that option and you have to keep looking for it your-self...

Last thing: There is a possibility of writing a script (for PascalScript rule in ReNamer) that will read the "date sent" value from your *.msg files exported by Outlook in the format they are already in. If none of the above points will help you, post a sample format of your *.msg files, and I will be able to write that script for you.

Good luck!

Ecifircas · 2009-01-07 11:02

Hello,

At my company we have thousands of mails in .msg format that need to be classified. Untill now we were doing this manually :s We've been using your program already for other file types that need to be organised. Your program would be very helpfull for the mails as well, but it can't work with these .msg files.

I checked if it was possible to save as an other type, but it is not (only as html or as txt but these either destroy the layout or dont save the added files).
Also it would be nice if we could keep working in the .msg format since we have always used this and letting everyone use a convertor is also difficult.

That's why I was wondering if you would still be willing to try that last option you mentioned; writing a script. It would be nice to be able to use both the DateSent, the Subject and the Sender tags. I don't know if this would be a lot of work for you to write this, but this would help us really alot.

Thanks in advance,
Alexander Colson

Architect in Motion

den4b · 2009-01-20 18:58

You are talking about Microsoft Outlook MSG format, which is proprietary. It has no documentation or specification of any kind. After hacking with it for a while, searching the net, and experimenting - all I can say is that is a Structured Storage with some streams in plain text and some in binary format, which makes it difficult to read and understand without proper format specification. I was able to extract message body and the subject, but absolutely no sign of date sent.

It doesn't look like ReNamer will have support for this format. Unless, someone can grab a copy of format specification from Microsoft headquarters

Ecifircas · 2009-01-30 19:27

Hmmm... ok...

Thanks for trying

den4b · 2009-02-20 14:18

Good news!

I've added several tags for reading content of Outlook messages:
Outlook_ID, Outlook_DateSent, Outlook_Subject, Outlook_Sender.

IMPORTANT: Outlook_DateSent tag will only work for files saved from the incoming messages, which are usually stored in Inbox folder. This is because Outlook Messages that are no incoming do not contain mail headers which are used to extract date sent value.

Ecifircas · 2009-02-20 19:06

That is good news!

I'll try it monday at work

Thanks!!

Andrew · 2009-02-21 06:02

That's cool Denis! So, how did you manage to get the format specification? Did you find some document/site etc.?

den4b Forum

#1 2006-11-18 14:02

Using Email DateSent meta tag for Outlook

#2 2006-11-18 14:59

Re: Using Email DateSent meta tag for Outlook

#3 2006-11-30 09:27

Re: Using Email DateSent meta tag for Outlook

#4 2006-11-30 13:59

Re: Using Email DateSent meta tag for Outlook

#5 2009-01-07 11:02

Re: Using Email DateSent meta tag for Outlook

#6 2009-01-20 18:58

Re: Using Email DateSent meta tag for Outlook

#7 2009-01-30 19:27

Re: Using Email DateSent meta tag for Outlook

#8 2009-02-20 14:18

Re: Using Email DateSent meta tag for Outlook

#9 2009-02-20 19:06

Re: Using Email DateSent meta tag for Outlook

#10 2009-02-21 06:02

Re: Using Email DateSent meta tag for Outlook

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